In an effort to continually strive to improve upon the efficiency in how we handle our clients’ legal matters, Carson Law Office Professional Corporation is happy to announce the creation of a new position within our firm.
Carson Law is actively searching for a full-time Junior Financial Clerk to assist with tasks associated with the financial responsibilities required to complete real estate transactions as well as daily operations. This is the perfect job for anyone looking to enter a rapidly growing firm and continue building their knowledge base.
The successful applicant for this position would be asked to start as soon as possible. A more detailed job description along with a list of expectations and requirements can be found below. Any and all interested candidates should provide a resume and cover letter to our Business Development Assistant, Stephanie Badour, at stephanie@carsonlaw.ca
Job Description:
Reporting directly to the Senior Financial Clerk as well as to Senior Management, the Junior Financial Clerk will act primarily in a supportive role and will be responsible for the following duties and tasks:
Report to and receive primary instructions from the Senior Financial Clerk on a weekly/daily basis;
Pay vendor bills and managing accounts payable;
Become familiar/comfortable and work daily with the RBC Express online banking platform;
Monitor trust account activity and submit funds transfers/payments for approval;
Assist with client billing and accounts receivable functions;
Assist with cheque preparation and printing, as needed;
Assist with data entry of receipts and disbursements;
Go over monthly bank account reconciliations and reviewing banking errors;
Perform bank runs, whether scheduled and/or assigned, as needed (post-pandemic);
Arrange for bank drafts and/or certified cheques, as needed, to complete real estate transactions (post-pandemic);
Perform filing and organizational duties;
Other duties as assigned by direct supervisor and/or senior management
Applicant Expectations/Requirements:
Carson Law is currently working to develop a reputation in the legal industry as providing exceptional customer service and communication with clients. Therefore, above all else, there is an expectation that the person acting in this role will maintain a pleasant and positive demeanor at all times if/when interacting with clients, financial institutions, and/or other law firms. Since the development of the COVID-19 pandemic situation, Carson Law has transitioned a significant amount of its financial operations to online and e-banking. Therefore, applicants will be expected to be comfortable working with web-based applications and be able to learn/troubleshoot a variety of different software.
Applicants must also be able to meet the following requirements:
Must have graduated from a post-secondary program in finance or related field;
Five years’ minimum working experience as a financial clerk, ideally within a legal practice;
Knowledge of MS office software (I.e., Word, Excel, Outlook, etc.);
Previous experience using PC Law or comparable accounting software;
Must have access to a vehicle and valid G driver’s license.
Pandemic Operations and Office Safety
Since March 16, 2020 and the escalation of the COVID-19 pandemic that has resulted in various province-wide restrictions, Carson Law has taken steps to keep its staff and clients safe by establishing a remote working environment as well as coordinating virtual signing appointments. As Provincial and Municipal Governments are constantly making adjustments to their safety measures and recommendations, we continue to fluctuate between having a completely remote workforce and a rotating schedule that has our staff splitting time between working from home and attending the office as a way to reduce traffic in the workplace and adhere to physical distancing recommendations. New hires will need to be versatile, organized, and self-motivated enough to work effectively through remote workstations when necessary, but comfortable being in a professional office setting on a regular basis. Candidates will be educated in our firm policies and procedures upon being successfully selected for a position.
Projected Salary: $30,000 - $36,000 per year
Projected Start Date: Negotiable
Work hours per week: 40-44 hrs
Paid Leave: 15 days per year that can be scheduled by you, plus bank holidays and closures, plus one week between Christmas and New Year's
Benefits: Dental/Medical coverage offered following the completion of 3-month probation period
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